Reunion Committee's

I have come up with 4 committee's to help keep this reunion organized and moving forward so that it becomes a reality and is a complete success.  You will choose which committee you would most like to be a part of.  It doesn't necessarily mean that what you pick is what you'll get because if there are too many people wanting to be in one committee and say for instance nobody signs up for another committee, than some people will be moved over into the committee that has no one in it. 

If you do not volunteer for a committee, than I'll try my best to encourage you to please help.  I know that some committee's may not need help at the start, but the closer we get to the reunion, these committee's may ask for more help.

Moving forward, the committee options are as follows:

Invitation Committee

• The invitation committee will consist of 3 or more people and you will decide who the leader will be.  This committee is responsible for getting the names, current addresses, phone numbers and email addresses of all those to be invited to the event.  This includes our family and extended family.  This committee will be in charge of contacting everyone via telephone, email, facebook or whichever works best for your team to obtain this information.  They will also keep an updated spreadsheet of the family contact information.  This committee will be sending invitations to everyone in the family.  It doesn't matter how you send the invitation, you don't have to be formal either.  A simple phone call is fine.   This committee will keep a running total of how many people will be attending.

Planning Committee

• The planning committee will consist of 3 or more people and you will decide who the leader will be.  This committee is responsible for finding a venue big enough to hold each reunion event.  Please be sure that there is enough parking as well.  This could be as simple as saying it will be at Waimanalo Beach under the coconut tree with all of the red balloons under it.  It's up to you.  There will be 3 reunion events.  The first reunion will be our family only.  The second reunion will be of our family with Mom's family, the Kelii's.  The third reunion will be with our family and Dad's family, the Kahumoku's.  This committee will decide what activities will occur and the type of food that will be served.  You could break this committee down into sub-committee's if it would be easier.  For example, have an activities sub-committee and a food sub-committee to help with organization.  This committee will also decide if the reunions will be every other day or every 2 or 3 days apart as well as what time each event will be held. 

Lodging Committee

• The lodging committee will consist of 4 or more people and you will decide who the leader will be.  This committee is responsible for performing and gathering research information for the best rates or discounted vacation rental and or hotels.  There are many websites such as vrbo.com, craigslist.com, travelocity.com and any other website that could give information regarding the best deal for vacation rental or hotels.  You might even be surprised to find out that your job and personal affiliations (such as AARP, Lifebalance, Airmiles) provide huge savings on lodging and transportation.  This committee could talk to everyone in the family to see if they have benefits like this to get a better rate for everyone.  This committee must find out if the family is willing to stay at a couple of vrbo's for better savings, or if some families would like to stay at there own location of choice.  The more people willing to stay at vrbo's together, the lower the cost.

Finance Committee

• The finance committee will consist of 4 or more people and you will decide who the leader will be. This committee will be working closely with all committee's in order to figure out a budget to cover the cost of the entire reunion.  This committee is responsible for setting a dollar amount to cover the cost of lodging for our family as well as food and activities at all 3 family reunion events.  This committee will decide how to raise the money either by collecting the money from our family for the reunion on a monthly basis, fundraising, or a mixture of both.  Perhaps this committee could brainstorm other ideas.  This committee is responsible for opening a checking account at a local bank to deposit money and then disbursing that money to pay for the cost of the event. The finance committee must keep an eye on the bottom line to ensure the other committees are not spending more money than budgeted.  The finance committee leader would work closely with both the invitation committee and planning committee chairs to ensure the event runs smoothly and remains on budget.  The leader will also work closely with the lodging committee to ensure that they are researching cost-effective vrbo's and/or hotels.

Please email me your name, email address, phone number, best way/time to contact you and which committee you would like to join before Thursday, September 15th, 2011.  Please do not leave it in the comments section below because I don't want our personal information floating around online.  Again, my email is lahela_kea@hotmail.com .